Tax Write Offs And Deductions For Moving Companies

Being a self-employed or freelance professional in the moving industry comes with its own set of challenges, but it also brings about unique opportunities for tax write-offs and deductions. Here's a comprehensive list of potential deductions that can help you save big on your tax bill.

1. Advertising

Advertising is a crucial part of any moving company's operations. This could include anything from online ads to print brochures or billboards. It's an essential investment to attract new customers and grow your business.

How to write it off: Report it on Schedule C, Box 8.

2. Business Meals

Business meals are a common expense for moving companies. Whether it's a lunch meeting with a potential client or feeding your crew during a long move, these costs can add up. Remember, only 50% of meal expenses can be deducted.

How to write it off: Report it on Schedule C, Box 24b.

3. Car Insurance & Registration

Car insurance and registration are necessary expenses for any moving company. These costs are part of doing business and are fully deductible. Make sure to keep track of these expenses throughout the year.

How to write it off: Report it on Schedule C, Box 15.

4. Car Maintenance

Keeping your moving vehicles in top shape is crucial for your business. This includes regular maintenance like oil changes, tire rotations, and other necessary repairs. These costs are fully deductible.

How to write it off: Report it on Schedule C, Box 9.

5. Car Purchase & Depreciation

If you've purchased a vehicle for your moving company, you can write off the cost through depreciation. This allows you to deduct a portion of the cost each year over the vehicle's useful life.

How to write it off: Report it on Schedule C, Box 13.

6. Contracted Help

If you hire contractors to help with big moves, their wages are a deductible expense. This can include temporary workers or specialized professionals like piano movers.

How to write it off: Report it on Schedule C, Box 11.

7. Employee Benefits

If you provide benefits to your employees, such as health insurance or retirement contributions, these costs are deductible. Providing benefits not only helps attract and retain quality employees, but it can also provide significant tax savings.

How to write it off: Report it on Schedule C, Box 14.

8. Employee Wages

Wages paid to your employees are one of the most significant expenses for a moving company. These costs are fully deductible, so be sure to keep accurate records of all wage payments.

How to write it off: Report it on Schedule C, Box 26.

9. Equipment Repairs

Keeping your moving equipment in good working order is essential for efficient operations. Costs for repairing equipment like dollies, hand trucks, and moving blankets are fully deductible.

How to write it off: Report it on Schedule C, Box 21.

10. Home Office Furniture

If you run your moving company from a home office, you can deduct the cost of office furniture. This can include desks, chairs, and filing cabinets. Remember, the furniture must be used exclusively for your business to qualify for the deduction.

How to write it off: Report it on Schedule C, Box 18.

11. Meals While Traveling

When you're on the road for a move, meal expenses can add up. Just like business meals, you can deduct 50% of the cost of meals while traveling for work.

How to write it off: Report it on Schedule C, Box 24a.

12. Movers' Insurance

Insurance is a necessary expense for moving companies to protect against potential liabilities. This can include coverage for damage to customers' belongings, worker's compensation, and liability insurance.

How to write it off: Report it on Schedule C, Box 15.

13. Moving Equipment

Investing in quality moving equipment can make your jobs easier and more efficient. This can include dollies, hand trucks, moving blankets, and straps. These costs are fully deductible.

How to write it off: Report it on Schedule C, Box 22.

14. Moving Truck or Van

A reliable moving truck or van is the backbone of any moving company. If you've purchased a vehicle for your business, you can write off the cost through depreciation.

How to write it off: Report it on Schedule C, Box 13.

15. Parking

Parking fees can add up, especially in urban areas. If you're paying for parking while on the job, these costs are fully deductible.

How to write it off: Report it on Schedule C, Box 27a.

16. Power Bill

If you run your moving company from a home office, you can deduct a portion of your power bill. The deduction is based on the percentage of your home used for business.

How to write it off: Report it on Form 8829.

17. Productivity Apps

Productivity apps can help streamline your operations, from scheduling moves to tracking expenses. If you're paying for these apps, the costs are fully deductible.

How to write it off: Report it on Schedule C, Box 27a.

18. Productivity Software

Software can be a game-changer for managing your moving business. Whether it's accounting software, project management tools, or customer relationship management (CRM) systems, these costs are deductible.

How to write it off: Report it on Schedule C, Box 18.

19. Property Insurance

If you own the property where your moving business operates, property insurance is a necessary expense. This insurance protects your business property and is fully deductible.

How to write it off: Report it on Form 8829.

20. Property Repairs

Keeping your business property in good condition is essential. Costs for repairs to your business property, like fixing a leaky roof or repainting, are fully deductible.

How to write it off: Report it on Schedule C, Box 21.

21. Protective Gear

Safety is paramount in the moving industry. If you provide protective gear for your employees, like gloves, safety glasses, or back braces, these costs are fully deductible.

How to write it off: Report it on Schedule C, Box 22.

22. Tolls

Toll costs can add up quickly when you're on the road for a move. These costs are fully deductible, so be sure to keep track of all toll expenses.

How to write it off: Report it on Schedule C, Box 27a.

23. Transportation

Transportation costs are a significant part of any moving company's expenses. This can include fuel, vehicle maintenance, and depreciation. These costs are fully deductible.

How to write it off: Report it on Schedule C, Box 24a.

24. Travel Lodging

If you're traveling for a long-distance move, lodging expenses can be deducted. This can include hotel rooms or other accommodations necessary for the job.

How to write it off: Report it on Schedule C, Box 24a.

25. Vehicle Tool Kit

A well-equipped tool kit is essential for any moving company. Whether it's for assembling furniture or making minor repairs, these costs are fully deductible.

How to write it off: Report it on Schedule C, Box 22.

26. Water Bill

If you run your moving company from a home office, you can deduct a portion of your water bill. The deduction is based on the percentage of your home used for business.

How to write it off: Report it on Form 8829.

27. Website & Hosting Fees

A professional website is a must for any moving company. Costs for website design, development, and hosting are fully deductible. It's a small price to pay for a big online presence.

How to write it off: Report it on Schedule C, Box 8.

28. Wi-Fi Bill

Internet access is essential for running your moving business. If you use your home Wi-Fi for business, you can deduct a portion of the cost based on the percentage of your home used for business.

How to write it off: Report it on Schedule C, Box 25.

What is Workmade?

WorkMade is an all-in-one banking and accounting app designed specifically for freelancers! WorkMade gives you access to: zero-fee business banking, automated bookkeeping, fast and easy invoicing, and quarterly tax estimations and payments.

About Workmade
An artistic photograph of a freelancer getting paid

The banking app that pays your taxes, finds write-offs and gets you paid fast.

Free to download. Sign up in 60 seconds.

Learn More

Do your thing.

It only takes 60s to

Get Started

Scan to download the app.